Judiciary Secretary 1, Confidential - Civil Division
Princeton, New Jersey, United States
Job Summary
Occupation
Clerical and Administrative
Specialty
Secretary
Location
Hybrid remote in Mount Holly, New Jersey, New Jersey, United States
Visa Sponsorship
No
Job Description
Last Update:
1/11/24
Description
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the publics trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY:
The salary range for this position is $46,142.43 to $65,231.67 for Schedule A, and $46,142.43 to $58,469.25 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Judiciary employees hired prior to August 20, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 20, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary, Burlington Vicinage, is seeking an enthusiastic, customer service and detail-oriented individual to join the Civil Division. Under the direction of the Court Executive 2b (Civil Division Manager), the successful candidate will possess excellent administrative, written, and verbal communication skills; is motivated to perform; and understands the importance of the confidential designation of this position.
The successful candidate will be responsible for typing varied forms of information, including but not limited to minutes of informal hearings, conferences, trainings, and meetings; standard operating procedures, narrative statements, correspondence, memoranda, reports, and recommendations which may be of a highly confidential nature.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Example of Duties
Compose routine correspondence such as form letters or standard replies to inquiries
Schedule dates and/or times for meetings, trainings, or conferences, both in person and utilizing remote platforms
Coordinate the Court Executive 2bs calendar/schedule
Request needed information from internal and external customers
Maintain and update internal records
Perform paper and electronic filing of documents and correspondence
Answer the phone and direct customers accordingly
Create and maintain statistical spreadsheet data
Take the lead in special projects under the direction of the Court Executive 2b or designee
Provide cross training
Answer inquiries posed by court users
Perform other related administrative support duties as required
Knowledge of Microsoft Teams, Zoom, Excel, Word, Adobe and PowerPoint are preferred.
Qualifications
One year of experience in an office environment performing a variety of Clerical and Administrative and support services to include typing, secretarial and administrative Clerical and Administrative work.
Substitution: Successful completion of a Clerical and Administrative training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures. Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience.
Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate).
Supplemental Information
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-[Register to View] (toll free call)
Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the publics trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY:
The salary range for this position is $46,142.43 to $65,231.67 for Schedule A, and $46,142.43 to $58,469.25 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.
Judiciary employees hired prior to August 20, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 20, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary, Burlington Vicinage, is seeking an enthusiastic, customer service and detail-oriented individual to join the Civil Division. Under the direction of the Court Executive 2b (Civil Division Manager), the successful candidate will possess excellent administrative, written, and verbal communication skills; is motivated to perform; and understands the importance of the confidential designation of this position.
The successful candidate will be responsible for typing varied forms of information, including but not limited to minutes of informal hearings, conferences, trainings, and meetings; standard operating procedures, narrative statements, correspondence, memoranda, reports, and recommendations which may be of a highly confidential nature.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Example of Duties
Compose routine correspondence such as form letters or standard replies to inquiries
Schedule dates and/or times for meetings, trainings, or conferences, both in person and utilizing remote platforms
Coordinate the Court Executive 2bs calendar/schedule
Request needed information from internal and external customers
Maintain and update internal records
Perform paper and electronic filing of documents and correspondence
Answer the phone and direct customers accordingly
Create and maintain statistical spreadsheet data
Take the lead in special projects under the direction of the Court Executive 2b or designee
Provide cross training
Answer inquiries posed by court users
Perform other related administrative support duties as required
Knowledge of Microsoft Teams, Zoom, Excel, Word, Adobe and PowerPoint are preferred.
Qualifications
One year of experience in an office environment performing a variety of Clerical and Administrative and support services to include typing, secretarial and administrative Clerical and Administrative work.
Substitution: Successful completion of a Clerical and Administrative training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one year of the experience indicated above. Course work must include typing skills, methods and procedures. Certification of successful completion of the Civil Service Commission, Human Resource Development Institute (HRDI) Support Specialist Program may be substituted for six months of the required experience.
Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate typing skills of at least 40 words per minute or possess proof of having taken the required skills test (for example, the New Jersey Civil Service Commission or New Jersey Judiciary typing proficiency certificate).
Supplemental Information
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-[Register to View] (toll free call)
Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)